Collections FAQs

FAQs ABOUT THE PERMANENT COLLECTIONS (MUSEUM, LIBRARY, PHOTO ARCHIVES)

More than 95% of the collections have been donated since CCHC was founded in 1893. Donors offer papers, objects or photographs of historical interest to Chester County because they feel there is a story worth preserving and sharing. Some also believe they can no longer care for the items properly. Our goal is to honor the community’s trust and to fulfill our mission by preserving and making accessible to the public those things that help tell our collective story. 

If you are unsure of whether or not your item(s) might be of interest, do not hesitate to contact CCHC and speak to someone in the collections department.

We collect items about Chester County life and development up to the present. Items may relate to the greater southeastern Pennsylvania area if appropriate to the stories of local interest. Collections range from the ordinary to the unique, without regard to social, religious, cultural, economic, gender, racial, or political background. Our Collections Management Policy provides the framework for what we collect. Items more likely to be accepted are of historic interest, do not duplicate items already collected, are in good condition and can be cared for reasonably by CCHC. There are exceptions to the rule. 

On occasion we are able to purchase items through the generosity of past donors who have contributed funds for that purpose. Financial contributions to the Collections Fund for future acquisitions are welcome.  

Donors may obtain a tax deduction within the calendar year of the completed donation by locating the Charitable Contribution information and form on the IRS website. Accountants well versed in charitable giving should be consulted. Please note that CCHC is prohibited by the IRS from providing a financial appraisal of donations.

Through careful collections management that promotes care and access, the library, museum and photo archives may deaccession permanent collections that do not fit the mission or are in poor condition. Procedures that are guided by the Codes of Ethics for the American Alliance of Museums, American Association for State and Local History and the Society of American Archivists. Any earnings obtained from the sale of permanent collections are restricted to acquisitions or direct care.

CCHC follows the code of ethics of the American Alliance of Museums (AAM), the American Association for State and Local History (AASLH) and the Society of American Archivists (SAA).  CCHC adheres to the Native American Grave Protection and Repatriation Act (NAGPRA) and guidelines associated with Nazi looted art.  We do not accept things illegally obtained and do not condone the destruction of property or accept things obtained by deliberate destruction for the purpose of donation. Salvaged items, however, may be considered. 

Museum
Museum collections include but are not limited to agricultural, industrial and domestic artifacts; decorative and fine art items including paintings, prints, ceramics and glass, furniture, and metals; prehistoric and Native American artifacts (adhering to the NAGPRA Act of 1990); clothing and textiles; and dolls and toys. 

Library
Library collections include but are not limited to books, pamphlets, manuscripts including personal papers, archives, business records, diaries, scrapbooks, broadsides and posters, maps, architectural drawings, ephemera, and Chester County History Center archives.

Photo Archives

Photo Archives collections include images produced from the 1840s to the present such as: portraits, landscapes, the built environment, and local events.  The subjects may be casual or formal. This area also contains negatives and transparencies, audiovisual materials such as oral histories, musical recordings by local composers or musicians, videos of events, and digital recordings.

HOW TO CARE FOR ARTIFACTS AND PHOTOGRAPHS

Caring for things of historic value is an interesting and sometimes challenging task. Some may require the assistance of a professional conservator. Please be aware that a conservator needs to see the object and cannot make a diagnosis over the telephone. You should expect the conservator to provide a written treatment proposal. These may be separate from, or included in, the cost of the treatment. If you go through with the treatment, you should also expect a written report that explains what was done. 

Art Conservators Alliance: A regional group of independent conservators with a variety of specialties.  https://www.artconservatorsalliance.com/  

Winterthur Museum Conservation Clinic: Provides free advice about care and possible treatment for a variety of artifacts.  An appointment is required.  https://www.winterthur.org/conservation-clinic/

The American Institute for Conservation of Historic and Artistic Works (AIC): Provides referrals via the member conservators listed in their directory. They are organized by geographic region and area of specialty. https://www.culturalheritage.org/

Conservation On Line (CoOL): Project of the Preservation Department of Stanford University Libraries. https://cool.culturalheritage.org/. It is an excellent resource for conservation subjects, such as caring for photographs, textiles, objects, paintings, etc. 

Art-Care: Provides referrals to conservators, appraisers and other art-related needs. https://artcareconservation.com/

Preservation of Historical Photographs: 

Library of Congress: Collections care information for photographs, scrapbooks, audio visual materials and other ephemera. https://www.loc.gov/preservation/about/rt/index.html   

National Archives: Tips on preserving family papers and photographs with guidelines for digitizing.  https://www.archives.gov/preservation

Wilhelm Image Research: Authority on the preservation of color photographs, Henry Wilhelm has now made available as a free download his book on the preservation of color photographs. See his website for independent research information on the permanence of digital prints and information on cold storage.   http://www.wilhelm-research.com/

Image Permanence Institute at RIT’s College of Arts and Sciences: Learn how to identify historical photographic processes, timelines and tools for preserving historical collections. https://www.imagepermanenceinstitute.org/

FINANCIAL VALUES OF ARTIFACTS, PHOTOGRAPHS AND MANUSCRIPTS

CCHC staff are not able to provide financial appraisals of historical materials, largely because the IRS prohibits this.  There are several sources that you can contact for appraisals. Also, check the internet for Appraisers or Auctioneers and look for online information from recent auctions.  If you have an object or photograph related to a specific region, try to find an appraiser in that area. Local antiques dealers and auctioneers may be of assistance. 

There are several appraisal organizations that may provide assistance in locating an appraiser: 

Association of International Photography Art Dealers, Inc. (AIPAD) https://aipad.com/aipadexposure

American Society of Appraisers https://isa.appraisers.org/Home

Appraisers Association of America https://www.appraisersassociation.org/           

International Society of Appraisers https://www.isa-appraisers.org/

Learn more about appraisers at https://www.consumerreports.org/cro/magazine/2012/10/how-much-is-your-stuff-worth/index.htm   

HOW TO DO RESEARCH USING CCHC RESOURCES

Library

We are happy to help you.  The more specific the information is that you can provide, the better.  Research Services can be found under the Collections button at the top of the CCHC webpage.  

The library reference staff is available to help point you to resources when you come into the library during regular hours.  We also hold genealogy-focused workshops and speakers.  The Chester County Archives is another good resource. https://www.chesco.org/192/Archives-Records  Research inquiries can be sent to CCArchives@chesco.org

Photo Archives

Photographer’s record books are very rare and sadly many no longer exist. The Chester County History Center only has inventory books for the following photographers for the following dates:

George Pyle, itinerant daguerreotypist, Register of Sitters, December 1846 – October 1847

Gilbert Cope, West Chester, Inventory of Glass Plate Negatives 1887-1918

Ned Goode, West Chester, Inventory of jobs, 1938 – June 1954 

Have you ever seen a Civil War era photo with a stamp on the back? It is logical to assume that the photo was sent through the mail. But, look again at the stamp. It will most likely be issued by the Internal Revenue Service and will be green, orange, red or blue in color. These stamps were not used for postage, but rather indicate that a tax was paid on the purchase of the photograph. IRS stamps will appear on photographs sold between August 1, 1864 and August 1, 1866 when a tax was levied on certain "luxury" items in order to raise funds for the war effort. Pianos, carriages and playing cards were also taxed at that time as well. 

Museum

Contact the museum staff to make an appointment.  An Access to Collections Form can be obtain on the CCHC website at [link to Access to Collections Form]. It is preferably, if possible to make your request at least 3 weeks in advance to ensure optimal service. 

Measured drawings are possible if the artifact(s) are being reproduced for personal use.  Commercial reproductions require individual negotiations. 

Personal use photographs are permitted.  Publication photographs may need to be rephotographed at a high resolution.  Publication fees apply.  Photography fees can be found on the CCHC website.  [link to Photo Archives / Services / publication fees info].

Exhibits

CCHC strives to create a balance of exhibits topics that appeal to the varied interest, ages and learning styles of diverse audiences. Exhibitions may be about the collections or a local subject within the national context of history. An exhibit relates to CCHC’ mission and provides a balance of topics with other exhibits on view.  

Anyone may suggest topics for exhibits. CCHC staff reviews ideas about once a year to continue the 3 to 4 year exhibit schedule. We determine whether or not an idea can stand on its own, is appropriate to the mission, has an audience, and is feasible for education, marketing and other opportunities. 

General Resources

If you are looking for more information. . . 

The internet is a wealth of information. If you are looking for a museum or historical organization elsewhere, simply type basic search terms such as “history museum”, “History Center”, “Historical Society” and the geographic location.  

The Official Museum Directory may be available in public libraries. It lists museums by state and has a subject index. It is helpful for locating information about museums that specialize in subjects, areas of history, art or science. 

If you are looking for the value of an object there are numerous online auctioneers that include past auctions on their sites. There you can see values of objects from recent auctions.